Intelligent Supplier Matchmaking for Security, Cleaning, Catering and Grounds & Landscaping Companies
All the confidence of a tender — delivered faster, with far less admin.
Most mid-sized organisations don’t have procurement teams. They have busy operational staff trying to keep things running smoothly. Proco’s Intelligent Supplier Matchmaking gives you a simple, guided way to choose the right supplier — without the complexity of a tender or the risk of three quotes.
Whether you’re looking for a security service, catering company, cleaning company, or grounds & landscaping company, Proco makes it easy to find the perfect fit for your business needs.
A Simple, Guided Journey
A clear way to choose the right supplier
Instead of wading through tender packs or juggling three mismatched quotes, Proco takes you through a straightforward digital journey. You define what you need, select which suppliers to include, and we help you compare them fairly on capability, performance and pricing.
No heavy process. No endless email chains. Just structured clarity.
Define what you need
You start by telling us what you’re looking for:
- the service area (cleaning, grounds & landscaping, security, or catering)
- the scope and key service components
- the contract value and duration
From this, we build a clear starting point for a fair, structured comparison.
Add the suppliers you want to consider
You choose which suppliers you’d like included in the journey. You can also add new suppliers – they simply complete a quick registration and upload their basic company documents.
See each suppliers full offering clearly
Proco presents each supplier in a consistent, structured way so you can see:
- what they can deliver
- their experience and strengths
- how they propose to run the service
You don’t need to interpret different document styles or formats. You simply compare like-for-like.
Compare pricing on a like-for-like basis
Pricing is captured in a standardised, apples-to-apples format, so every supplier quotes against the same scope and assumptions.
No mismatched quotes. No hidden extras. No “we thought that was excluded”. You see exactly how each supplier stacks up, line by line.
Weight what matters most to you
Every organisation values different things. Proco lets you shape the decision around what matters most to you, including:
- Experience – their proven track record in similar environments
- Expertise – technical strength and service capability
- Customer Service – responsiveness and day-to-day communication
- Service Reliability – continuity, replacements, stock availability, HSE discipline
- Pricing – clear, comparable value for money
This means the final decision reflects your priorities, not a generic tick-box process.
THE RESULT
A confident decision, without the heavy process
By the end of the journey, you have a clear view of:
- which suppliers are genuinely capable
- how they compare in real-world performance
- how their pricing stacks up on a like-for-like basis
- how each option aligns with what you value most
You choose the supplier you can trust — not because the paperwork was thick, but because the evidence is clear.
How Intelligent Supplier Matchmaking Stacks Up Against the Usual Routes
See why it delivers a clearer, more defensible choice.
Frequently Asked Questions
Intelligent Supplier Matchmaking is a guided digital process that helps organisations choose the right supplier without the complexity of a traditional tender or the guesswork of juggling three mismatched quotes. It provides a structured, transparent way to evaluate suppliers based on capability, performance, and pricing.
The entire Intelligent Supplier Matchmaking journey typically takes just 2-3 weeks, with your total time investment being only around 40 minutes of actual work. This is significantly faster than traditional tenders, which can take 12+ weeks.
The five-step process is:
- Define What You Need – Specify your service area, scope, and contract details
- Add the Suppliers – Choose which suppliers to include; new suppliers complete quick registration
- See Each Supplier’s Full Offering – View consistent, structured information from each supplier
- Compare Pricing – Compare apples-to-apples pricing with no hidden extras
- Weight What Matters Most – Prioritise factors like experience, expertise, customer service, reliability, and pricing.
Proco currently offers Intelligent Supplier Matchmaking for:
- Cleaning
- Grounds & Landscaping
- Catering
- Security
Yes. Proco gives you the same structured evaluation as a formal tender—comparable pricing, validated references, and a full audit trail—but in 2-3 weeks instead of 6-12 weeks, and with around 40 minutes of your time instead of weeks of admin work. You define what you need, suppliers submit through the platform in a standardised format, and you compare them side-by-side.
You can add both existing suppliers and new ones. New suppliers simply complete a quick registration process and upload their basic company documents to get started.
Proco presents each supplier’s information in a consistent, structured format—you don’t have to interpret different document styles. Pricing is also standardised in an apples-to-apples format, so every supplier quotes against the same scope and assumptions.
Proco prevents this by capturing pricing in a standardised, apples-to-apples format. Every supplier quotes against the same scope and assumptions, so you see exactly how each supplier stacks up line by line—no hidden extras or surprises.
Yes. Proco integrates validated customer reviews for suppliers, giving you insight into real-world performance beyond what suppliers say about themselves on paper.
Proco costs R18,995 (including VAT) for a complete supplier matchmaking process. This one-time fee is fully refunded when you appoint a supplier from the matched options. If you don’t appoint any of the suppliers, the fee is not refunded—but there’s no obligation to proceed if none of the options are right for you.
Suppliers don’t pay to register on the Proco platform. Proco is free for suppliers to join and maintain a profile. When a supplier is appointed through a matchmaking process, they pay Proco’s fee—not the buyer
Proco handles the entire structure and comparison process for you, including:
- Defining requirements in a clear, structured way
- Collecting and standardizing supplier information
- Standardising and comparing pricing across all suppliers
- Providing an audit-ready evaluation report
- Helping you weigh factors that matter most to your organization
Compared to traditional 3-quote processes or formal tenders, Proco offers:
- Faster: 2-3 weeks vs. 6-12+ weeks for tenders
- Higher quality data: Comprehensive supplier capability assessments vs. basic assessments
- Better decision confidence: Data-backed, balanced decisions vs. price-led or manual paper-trail decisions
- Much less work: ~40 minutes of your time vs. extremely high effort for traditional tenders
Full audit trail: Complete evaluation report vs. no audit trail (3-quotes) or manual paper trail (traditional tender)
Yes. Buyers create an account to start a supplier evaluation, and suppliers complete a quick registration if they’re new to the platform.
Absolutely. You control which suppliers are included in your evaluation. You can select from existing suppliers on the platform or add new ones.
Yes. One of the key features of Proco is the ability to weigh what matters most to you. You can prioritise:
- Experience (proven track record in similar environments)
- Expertise (technical strength and service capability)
- Customer Service (responsiveness and day-to-day communication)
- Service Reliability (continuity, replacements, stock availability, HSE discipline)
- Pricing (clear, comparable value for money)
To define what you need, you’ll specify:
- Your service area (cleaning, grounds & landscaping, security, or catering)
- The scope and key service components
- The contract value and duration
Yes. At the end of the journey, you receive a full audit-ready evaluation report that documents:
- Which suppliers are genuinely capable
- How they compare in real-world performance
- How their pricing stacks up on a like-for-like basis
- How each option aligns with what your organisation values most
Proco takes data security and privacy seriously. By using the platform, you agree to the processing of your personal data in accordance with our Privacy Policy.
Yes, that’s exactly who Proco is designed for. Most mid-sized organisations don’t have dedicated procurement teams—they have busy operational staff trying to keep things running. Proco simplifies the supplier selection process for these organizations with a guided digital journey and minimal time investment.
You’re supported throughout the process by a matchmaking expert via in-platform chat. If you have questions about defining your requirements, evaluating suppliers, or interpreting results, help is available directly in the platform. You can also reach us at [email protected] or +27 (0) 21 565 0401.
You can reach us in several ways:
- Email: [email protected]
- Phone: +27 (0) 21 565 0401
Website: Visit our Contact page or use the “Talk to us about a service opportunity” button
Yes. You can take our free 60-second Supplier Check to see how Proco compares to your current approach, and then view our Pricing page for more details. You can also talk directly with our team to discuss your specific needs.
Ready to see this in action?
Whether you’re reviewing cleaning, grounds, security or catering, Intelligent Supplier Matchmaking gives you a simple, structured way to choose a stronger supplier without drowning in admin.
