evaluation gate 3

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Evaluation gate 3

Purpose of evaluation gate 3

Now that you’ve shortlisted suppliers who look good on paper, it’s time to see if they live up to their promises. This evaluation gate lets you peek under the hood to further investigate three key areas:

Supplier Fit: Aligning with Your Ideal Supplier

How closely the supplier matches the characteristics of your ‘ideal’ supplier.

Product/Solution Quality: Meeting Your Needs

The quality of their products and solutions and how well they meet your needs.

Seamless Onboarding: Ensuring a Smooth Start

The supplier’s onboarding process to ensure a smooth start to the service, should they be appointed.

3 useful tips for evaluation gate 3

Here are some useful tips for evaluating
suppliers during Evaluation Gate 3:

Prepare Questions in Advance

To maximise the benefits of this evaluation gate, prepare a list of questions up front. For inspiration, revisit your definition of the ideal supplier (covered in the Define Phase), with your adjudication panel to include their diverse perspectives. Once you’ve compiled your
questions, write them down. This ensures you ask each shortlisted supplier the same questions, allowing for fair comparison.

Prioritise Capability Over Commercial Matters

We recommend not diving to commercial
matters with suppliers at this stage.
Instead, concentrate on assessing the
suppliers’ capabilities and their products
and solutions. This approach will help you
clearly identify which suppliers are ready
to move to the final evaluation gate,
where pricing and other commercial
matters will be addressed.

Evaluate Individually, Decide Collectively

We advise that each adjudication
committee member individually
completes their scorecards, and avoid
group evaluations. This method is vital for
preventing dominant voices from
drowning out quieter ones, thus capturing
diverse perspectives. Once scorecards are
submitted, we’ll issue an updated Supplier
Report Card showing individual scores for
each supplier across various evaluation
categories, accurately reflecting the
committee’s collective assessment.